How many meetings have you been to where there was a scrabbling for the lights at the beginning and end of a sales pitch? One new addition to the meeting room technology business is interactive room-control systems. A room control system will let you control most of the IP TV in the meeting room from a single centralized area.
A room control system ends all that rushing to switch on the lights, complaints that the thermostat must be turned down, and questions about who is nearest the projector (and who knows where the button is to turn it on).
Another more fundamental addition to IP TVtechnology in meeting rooms is a devoted computer. This is especially convenient for those that tend to spend a lot of time presiding over meetings. Instead of having to unplug and haul a computer into the conference room (or, worse, calling the tech unit to set one up in there for you), all you must do is bring a CD of your presentation, or use the presentation via the web. This makes setting up for meetings fast and simple, and also helps with IP TV, as everything is already in its place.
When you can meet a person’s eyes and understand their body language, communication is quicker and more consistent; a one-sided telephone lecture turns into, instead, a shared meeting when you use IP TV. This is easy to achieve with a good IP TV system. With enough bandwidth and a quality internet connection, IP TV is just as straightforward as a telephone call, especially if the meeting room is equipped with its own computer.
After a digital projector, the next step in conference room technology is the electronic whiteboard. The traditional dry erase board has been a conference room standard for years. But it has limitations which really are seen when compared to some of the IP TV technology accessible today. For one, everything written on a white board is temporary, and must be erased to leave room to write more. This means that, if the meeting notes will have to be referred to later, one person will have to be assigned to take notes off the board. But this old-fashioned practice is a thing of the past. Electronic whiteboards abolish the need to take notes by hand, as all that is put on their surface can be printed (as with Copyboards), kept as digital information (as with Peripheral boards), or even be sorted, grouped, and interacted with (Interactive Whiteboards).
In general, knowing what kind of meeting room technology you need for your office is just a matter of surveying your needs. Do you typically hold important meetings with associates across the country? Do you find that most of the notes taken at meetings are unfinished or incoherent, or you don’t have anyone to take them? Then some of the products discussed here may be for you. It’s just as easy to have too much IP TV technology in the boardroom as it is to have too little, so be sure not to spend more than you need. The technology you opt for should make meetings run more smoothly, not slow them down while employees spend all their time figuring out how to use these new items.
Posted by announcer in Business, Internet, General
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