PowerPoint has become such a common business standard that a second-rate PowerPoint presentation is immediately marked as such. particularly if you’re making a sales presentation, a poor presentation may even harm your business.
PowerPoint presentations can be employed for several purposes. In education and in informational meetings, they use illustrations and easy-to-read text to help attendees to take in the information being given.
But creating a high quality PowerPoint presentation takes time. And while it is often tempting to simply pass this duty on to somebody with more time, it is often a good thought to do this work yourself, or at least create and set up the information for each slide.
One way to create higher quality PowerPoint presentations is to use higher quality graphics. Clipart taken directly from Microsoft Office screams “this information wasn’t important enough for me to attempt.” In particular, avoid using MS Office “screen beans,” which are so average as to become laughably cliché.
If you have important points to make, particularly if they’re whole paragraphs, include them in handouts. If you’re giving a active presentation and want to keep your audience’s entire attention, make sure to pass out any handouts at the final, as they can be distracting.
Costly PowerPoint templates incorporate the kind of pictures, animation, and transitions that you might not be able to create yourself. With professional flash animation and sharp pictures, your presentation will really stand out. But be sure not to get anything too involved. You don’t want to distract from your presentation itself.
Don’t use too many bullet points and particularly don’t use paragraphs to get your idea across. You should be doing that yourself. Also, don’t pack your presentation with graphics, involved animated transitions, and graphics. Remember that the talk is about the information. Especially for commerce presentations, you don’t want anybody in the room to go feeling that they’ve wasted their time watching fancy graphics. Too many extras on your PowerPoint slides will take away from from your presentation rather than add to it.
As a normal human cannot absorb more than ten new concepts in a sitting, each of your ten slides will give you the maximum effect. It should take you about five minutes to show each slide. Much more than that and you’re talking too much. Much less, and people will question the requirement to have that slide in the first place. A twenty-minute talk leaves plenty of time for set up, and allows questions to be asked after.
PowerPoint is one of the most effective presentation tools you can use for business meetings and sales presentations. A good PowerPoint presentation helps to underline your point while giving the audience pieces of information that will stick with them. While a good presentation will help your business and add to your meeting, a low quality one can do just the opposite.
Posted by announcer in Business, General
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